Exec Asst

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Profile Title:

Exec Asst

Job Code:

16576

Profile Title:

16576 Exec Asst

Grade / Band:

08

FLSA Status:

Non-Exempt

It is the primary responsibility of the Executive Assistant to provide high-level administrative support. This includes  planning and scheduling meetings and appointments, organizing and maintaining paper and electronic files; managing  special projects; conducting research; and collecting information by using the telephone, mail services, websites, and  email. All duties are performed in accordance with department guest service standards and MGM Resorts International  policies, practices and procedures.

Provide effective and comprehensive support to department head

Proper phone etiquette, people and communication skill; provide general office support to all team members on  an as needed basis and perform related duties as required

Type documents to include correspondence, presentations, forms, reports, etc.

Schedule meetings and conference calls

Organize international and domestic travel ranging from air and hotel reservations to passport and visa  applications; handle situations where independent judgment is exercised, thereby relieving the Executive of  extraneous matters

Screen incoming calls and either assist caller when appropriate, forward calls that can be handled by others;  maintain confidential files and honor the integrity of all information

Manage and prioritize heavy volume of e-mails including archiving and retrieval

Reconcile expenses and submit reimbursable items for processing

Update and maintain Executive’s business associate contact details

Performs other job-related duties as requested

Proof of eligibility to work in the United States

High School Diploma, GED or equivalent

Required

2+ Years of Prior Relevant Experience

Executive Assistant or Administrative experience

Required

Work varied shifts, to include weekends and holidays

Required

Experience working in a similar resort setting

Preferred

Working knowledge of Cliqbook/Concur travel system and Infor Expense Management system

Able to effectively communicate in English, in both written and verbal forms

Ability to communicate effectively, concisely and logically in a timely manner and at an appropriate level, while  maintaining confidentiality

Ability to to make sound decisions immediately without supervision

Ability to multi-task and work well in a fast paced environment

Proficiency of computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office  equipment, i.e. telephone, copier, fax machine

Excellent organizational skills to function effectively under time constraints and within established deadlines, with  particular attention to detail

Effective listening abilities with strong judgment skills

Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts

Balancing

Bending

Carrying __pounds

Clear speech - simple

Clear speech - complex

Climbing

Crawling

Crouching

Distant vision

Driving - auto/van

Driving - limousine

Flexibility - upper body

Flexibility - lower body

Hearing/Listening

Kneeling

Lifting __pounds

Near vision

Normal vision

Pushing/Pulling

Reaching

Sitting

Standing - 5 hours minimum

Stooping

Typing __w.p.m.

Walking

Communication - verbal

Communication - written

Confined area

Contacts - works alone

Contacts - works around others

Contacts - works with others

Exposure to dust / dirt

Exposure to fumes / odors

Extreme cold

Extreme heat

Fast pace

Hazardous conditions - Chemicals

Hazardous conditions - high structures

Hazardous conditions - high voltage

Indoors

Noise levels - low to moderate

Noise levels - low to high

Office conditions

Outdoors

Restricted area

Shifts

Smoke

__% Travel

Vibration

Wet/Humid

Analytical

Clerical

Comprehension

Crisis incidents

Customer service

Decision making

Fatigue

High pressure

Judgment

Long hours

Math skills - advance

Math skills - basic

Memorization

Organization

Perception

Reading - simple

Reading - complex

Repetition

Safety hazards

Tight deadlines

Working conditions

Writing - simple

Writing - complex