Mgr Asst Race Secretary

J  o  b    D  e  s  c  r  i  p  t  i  o  n

Job Profile Title:

Mgr Asst Race Secretary

Job Code:

19959

Profile Title:

19959 Mgr Asst Race Secretary

Grade / Band:

L1

FLSA Status:

Exempt

The Assistant Race Secretary is responsible for supporting the Race Secretary in the operations of live harness racing, including determining race conditions, structures, and schedules. This role collaborates with internal and external business partners, contacts, and organizations, including New York State (NYS) Gaming Commission, The Standardbred Owners Association, American Harness Racing Secretaries, Inc., and United States Trotting Association (USTA). All duties are performed in accordance with property and company policies, practices, and procedures.

Assist the Race Secretary with managing racing and paddock crews, including operational and performance management

Assist Race Secretary with putting races together; utilize USTA ETrack system to record and accept entries and compile race cards; ensure accuracy, quality, and quantity of product/entrants and compliance with established race conditions and regulatory parameters while identifying and mitigating any conflicts of interests

Manage department labor budget; creating schedules for team members accordingly based on business need. Review and approve time worked and time off requests

Prepare appropriate forms or nomination blanks for all Late Closing Series following the guidelines set forth by the Race Secretary.

Ensure race programs are received and distributed to appropriate parties as required

Assist Race Secretary with reviewing and verifying all entrants and applicable declarations to ensure are proper classification and race eligibility and for accuracy for publication; ensure entrants are processed in the system and appropriate paperwork and information is collected and/or documented

Calculate purses for Stake Races, Late Closers, Sire Stakes, Amateur Races (NAADA & CKG Billings) and determine which Stake account the purse will come from to ensure efficient execution of payment for all involved parties

Oversee execution of claims (purchases) according to rules and regulations of NYS Gaming Commission; includes ensuring claimants submit appropriate paperwork and have establish credit, as required; accepting and verifying payment according to regulations; and preparing and distributing notifications to appropriate parties

Proof Race Card for accuracy with the race conditions, look for conflict of interests and check to see if any race needs to adjustment for wagering purposes as deemed necessary

Prepare Point Standings for all Late Closing; calculate the standings after each leg for publication in various media/informational sources

Attend and observe night races for documentation and to provide support to horsemen with any issues or questions

Compile post-race summaries and information across various reporting functions, including recording handle, running order, finish order and times, scratches, horses making breaks, any horses being placed on the Steward’s list with supporting documentation

Performs other job-related duties as requested

Proof of eligibility to work in the United States

Bachelor's Degree

Required

2+ Years of Prior Relevant Experience

Required

Previous experience working in a similar resort setting

Preferred

Computer skills with basic understanding of Microsoft Office products and USTA Raceway and Pathway Programs

Strong organizational skills

Excellent leadership qualities

Ability to assume tasks independently and delegate responsibility to team members

Ability to problem solve and independently make decisions

Ability to effectively communicate in English, both oral and written forms

Interpersonal skills to effectively communicate

Effectively communicate in English, both oral and written forms

Balancing

X

Bending

X

Carrying 10 pounds

X

Clear speech - simple

X

Clear speech - complex

X

Climbing

X

Distant vision

X

Driving

X

Flexibility - upper body

X

Flexibility - lower body

X

Hearing/Listening

X

Kneeling

X

Lifting 10 pounds

X

Near vision

X

Normal vision

X

Pushing/Pulling

X

Reaching

X

Sitting

X

Standing

X

Typing

X

Walking

X

Communication - verbal

X

Communication - written

X

Confined area

X

Contacts - works alone

X

Contacts - works around others

X

Contacts - works with others

X

Exposure to dust / dirt

X

Exposure to fumes / odors

X

Extreme cold

X

Extreme heat

X

Fast pace

X

Hazardous conditions - chemicals

X

Hazardous conditions - high structures

X

Hazardous conditions - high voltage

X

Indoors

X

Noise levels - low to moderate

X

Noise levels - high

X

Office conditions

X

Outdoors

X

Restricted area

X

Shifts

X

Smoke

X

Travel

X

Wet/Humid

X

Analytical

X

Clerical

X

Comprehension

X

Crisis incidents

X

Customer service

X

Decision making

X

High pressure

X

Judgment

X

Long hours

X

Math skills - advance

X

Math skills - basic

X

Organization

X

Reading - simple

X

Reading - complex

X

Repetition

X

Tight deadlines

X

Writing - simple

X

Writing - complex

X